This privacy policy was last updated on 1 July 2025.
Privacy-sensitive data, or personal data, is processed via the website of QRcodespot.com | Prompt media (hereinafter: QRcodespot). QRcodespot considers careful handling of personal data to be of great importance. Personal data is therefore processed and secured by us with care. In our processing, we comply with the requirements imposed by privacy legislation. This means, amongst other things, that:
- we clearly state the purposes for which QRcodespot processes personal data. This is done through this privacy policy;
- the collection of personal data is limited to only the personal data necessary for the purposes for which it is processed;
- QRcodespot asks for your explicit consent to process your personal data in cases where your consent is required;
- QRcodespot does not pass on your data to third parties, unless this is necessary to provide the requested service or when QRcodespot is legally obliged to do so;
- QRcodespot takes appropriate security measures to protect your personal data and also requires this from parties that process personal data on behalf of QRcodespot;
- your right to have your personal data made available for inspection, corrected or deleted at your request, for example, is respected.
In this privacy and cookie policy, we explain what personal data we collect and use and for what purposes, and what use we make of cookies. We recommend that you read this policy carefully.
Use of Personal Data
When visiting our website, creating an account, starting a trial period, requesting a brochure, completing the contact page, or via other functions of our website, you leave certain personal data with us. You may also have provided data to us by telephone. We collect, store and use only the personal data that is provided directly by you or which is clearly intended to be provided to us for processing when submitted.
We use the following data:
- Name, address and telephone details;
- Telephone number;
- Email address;
- Other contact details;
- Login details;
- Payment details;
- IP address;
- Chamber of Commerce number and VAT number;
- Other data that you provide to us.
We use this data for the following purposes:
- Providing access to our website https://qrcodespot.com;
- Using functionalities on our website;
- Offering our services;
- Making contact when requested;
- Gaining insight into the use of our website;
- Improving and evaluating our website and services.
Security of Personal Data
We take appropriate technical and organisational security measures to limit misuse of, and unauthorised access to, your personal data. We use strict security procedures and access control. QRcodespot also uses secure connections (Secure Sockets Layer or SSL), which shields all information between you and the website.
Retention Period
We do not retain the data provided longer than is necessary to achieve the purposes mentioned in this privacy and cookie policy. We apply the statutory retention period of 7 years, depending on the data and documents. We only apply this retention period if it concerns data that must be retained for that long under tax legislation. We retain other data for 1 year after the end of the agreement (for example, after you have cancelled or decided not to extend your trial period).
Confidentiality & Disclosure to Third Parties
We handle your personal data confidentially. We do not provide the personal data that we collect via our website to third parties for direct marketing purposes of these parties. Furthermore, we will not provide the data you have provided to other parties, unless this is necessary in the context of the performance of the agreement or we may or must do so under the law. We use:
Mollie
To enable payment of our invoices via iDEAL or Bancontact, we use Mollie. (currency EURO)
PayPal
To enable payment of our invoices in another currency (USD), we use PayPal.
Internal Mailing System
Email marketing tool for sending mailings about QRcodespot.
Prompt media | Ads
We use an Ads server to display advertisements on the QRcodespot website.
Microsoft
We use Microsoft365 for email, calendar, file storage (OneDrive) and chat/video calling (Teams), amongst other things. All data is stored in European data centres.
Search Engine Optimisation (SEO) and Marketing
We use external parties for search engine optimisation and (search engine) marketing/advertisements.
Cookies
Cookies are used on the QRcodespot website. Cookies are also placed via third parties engaged by QRcodespot. You are free to disable cookies through your browser. You can find out where you can disable cookies via the help function of your browser. Please bear in mind that it is possible that our website may no longer work optimally.
Our website uses cookies from/for the following parties:
Cookies are placed and read from Google via our website, as part of Google Analytics. Additionally, provided consent is given by the website visitor, cookies are placed for the benefit of Google Adwords. We use these services to track and receive reports on how our visitors use the website, how our visitors reach our website via the Google search engine, and to analyse how effectively our Google Adwords advertisements perform.
We have made various agreements with Google to protect your personal data, such as:
- we have configured Google Analytics in a privacy-friendly manner;
- we have concluded a data processing agreement with Google;
- the last digits of your IP address are masked.
BasicWebstats.com
BasicWebstats does not store personal data, does not track IP addresses and does not use cookies. BasicWebstats is part of Prompt Media. It is a simple, all-in-one website analysis tool that only gives you the most important information about visitors and the website.
Prompt media | Ads
Cookies from Prompt media are placed via our website, provided consent is given by the website visitor.
Third-Party Websites
The privacy and cookie policy does not apply to third-party websites that are linked to our website. We therefore cannot guarantee that these websites handle your personal data in a reliable or secure manner. We advise you to read the privacy policies of third-party websites before visiting these websites or entering your personal data there, for more information about how they handle your data.
Your Rights Regarding Your Personal Data
When you have provided personal data to us, you have the right to ask us for access to and correction, deletion or, in some cases, objection to, restriction or transfer of your data. You can submit this request by contacting us via our contact page. To prevent misuse, we may ask you to identify yourself adequately. In many cases, you can also view or change your data when you are logged in via QRcodespot.
Changes to This Privacy and Cookie Policy
QRcodespot may change this privacy and cookie policy from time to time. Changes will be published on this website. It is therefore advisable to consult this privacy and cookie policy regularly so that you are aware of these changes.
Contact Details
If you would like to contact QRcodespot following this privacy policy, you can do so using the contact details below:
By post: QRcodespot.com | Prompt media, Postbus 56907, 1040 AX, Amsterdam (Netherlands)
Contact form: support @ qrcodespot.com
Dutch Data Protection Authority
Of course, QRcodespot is happy to help you further if you have complaints about the processing of your personal data. However, should you not be able to reach an agreement with QRcodespot, you also have the right under privacy legislation to file a complaint with the privacy supervisor, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). You can contact the Dutch Data Protection Authority for this purpose.